🏗️ Before Participants Arrive

• [ ] Venue open and accessible
• [ ] Tables, chairs, power strips in place
• [ ] Wi-Fi name & password posted clearly
• [ ] Printouts ready:
  • [ ] Participant list (name, emergency number, consent)
  • [ ] Blank consent forms
  • [ ] Name-badges & mentor badges
• [ ] Drinks & snacks laid out (allergy-safe options labelled)
• [ ] First aid kit
• [ ] Zoom host channel open; camera & mic tested
• [ ] Lovable and ROSEBUD AI log-in details on hand for late set-ups
• [ ] Post pre-event teaser on social media with #kidshackathon

🚪 Arrival & Check-in

• [ ] Welcome each child at door
• [ ] Tick name on list and record/confirm emergency phone number
• [ ] Collect / confirm social-media consent form
• [ ] Device check
  • [ ] Laptop powered on & charged
  • [ ] OS password works
  • [ ] Lovable account logged in
  • [ ] ROSEBUD AI account logged in
  • [ ] Paper slip with passwords handed to mentor
• [ ] Child guided to seating cluster (max 3 kids per mentor)
• [ ] First round of drinks/snacks offered

🎤 Kick-off Session